Our client is seeking a Junior Virtual Assistant to provide part-time administrative support. This role is ideal for someone organized, detail-oriented, and an excellent communicator. The Junior Virtual Assistant will assist with administrative tasks, data entry, sales operations support, logistics, and scheduling to help streamline operations and ensure smooth day-to-day functions.

Location

Fully Remote | Part-time 8:30 AM - 2:30 PM EST

Role Overview

The Junior Virtual Assistant will support daily administrative, sales ops, logistics, and scheduling functions. This role is essential to maintaining organizational efficiency, ensuring accurate data entry, coordinating logistics, and supporting communication across teams.

Key Responsibilities

Admin Support & Data Entry

• Assist with data entry tasks, ensuring accurate and timely input of client information into systems.

• Organize and maintain files, spreadsheets, and databases for efficiency and accessibility.

Sales Ops & Admin Support

• Assist with sales operations tasks, including tracking sales leads.

• Support the sales team with administrative duties, including maintaining client records.

• Help manage sales data, ensuring timely follow-ups and accurate entry into the sales pipeline.

Logistics Tasks

• Support the team with logistical tasks such as coordinating deliveries, appointments, and tracking items.

• Maintain accurate records of logistical activities to ensure smooth operations.

Scheduling & Calendar Management

• Manage the executive’s calendar and schedule meetings and appointments.

• Ensure meetings are efficiently organized, with reminders and required materials prepared in advance.

• Handle email management, respond to inquiries, and schedule follow-ups as needed.

Communication Support

• Act as a point of contact for internal communications and assist with email correspondence.

• Ensure timely follow-up on action items and maintain clear, professional communication across platforms.

General Administrative Tasks

• Provide support on miscellaneous administrative tasks as needed.

• Assist with document preparation, research, and coordination of various projects.

Qualifications

Experience

• Prior experience in an administrative support or virtual assistant role is preferred.

• Experience with Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace (Docs, Sheets, Calendar).

• Familiarity with calendar management tools and email systems such as Gmail or Outlook.

Skills

• Excellent written and verbal communication skills.

• Highly organized and detail-oriented, able to manage multiple tasks simultaneously.

• Proactive mindset with the ability to take initiative and prioritize efficiently.

• Strong professionalism and communication skills across interactions.

• Ability to work independently and collaboratively in a virtual environment.

What Success Looks Like

• Efficient management of the executive’s calendar and email communications.

• Accurate, timely data entry and administrative support.

• Smooth coordination of logistics and follow-up tasks.

• Positive feedback from team members and clients regarding communication and support.

Opportunity

This is an excellent part-time opportunity for a Junior Virtual Assistant looking to gain hands-on experience in a fast-paced environment. You will support executive functions, contribute to operational efficiency, and develop valuable administrative and organizational skills. If you’re detail-oriented, proactive, and eager to grow, we’d love to hear from you!

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets