Job Description
Our client is a dynamic, fast-paced company that provides comprehensive administrative and organizational support to executives and teams. They streamline communication, enhance project management, and improve operational efficiency through proactive coordination and high-level organization.
Location
Fully Remote | 9 AM – 5 PM EST
Role Overview
The Admin Assistant will support daily administrative operations, including email organization, calendar management, meeting scheduling, and report preparation. The role is essential to ensuring smooth day-to-day activities, maintaining organization, and enabling team members to remain focused and efficient.
Key Responsibilities
Email Management
Review, tag, and organize the inbox each morning.
Ensure new emails are labeled and organized appropriately.
Flag urgent messages and highlight items requiring follow-up.
Calendar & Scheduling Management
Monitor the calendar to resolve scheduling conflicts.
Identify overlapping or conflicting meetings and adjust as needed.
Schedule and coordinate meetings with internal and external stakeholders.
Send invites, share agendas, and update events when changes occur.
Team Support
Provide support via Slack by responding to inquiries promptly.
Redirect issues to the appropriate person and follow up to ensure resolution.
Reporting
Prepare and send monthly email reports summarizing key information and metrics.
Ensure reports are clear, concise, and delivered within agreed timelines.
Administrative Coordination
Support general office tasks such as data entry, document management, and file organization.
Proactively manage administrative tasks to enhance team workflow and productivity.
Qualifications
Experience
1+ years of experience in an administrative or assistant role.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
Familiarity with Slack.
Skills
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Effective time management and problem-solving abilities.
Ability to multitask, work independently, and manage shifting priorities.
Strong interpersonal skills and ability to collaborate across departments.
Highly proactive, detail-oriented, and reliable.
What Success Looks Like
Efficient email and calendar management, ensuring timely communication and conflict-free scheduling.
Smooth meeting scheduling with accurate event coordination.
Prompt and effective Slack communication and follow-through.
Accurate, timely preparation and distribution of monthly reports.
Opportunity
This role offers the chance to grow within a fast-paced, dynamic environment while directly contributing to team efficiency and operational success. The Admin Assistant will support talented professionals, strengthen organizational processes, and build valuable experience in a collaborative and supportive setting.
Application Process:
To be considered for this role these steps need to be followed:
Fill in the application form
Record a video showcasing your skill sets
